Journal entries

The “Journal Entry Screen” is where adjustments are entered and posted.

To open the Journal Entries File:

• Select "Files"

• Select "Journal Entries"

The "Journal Entries Screen" is displayed.

There are two sections for journal entries, standard and reoccurring.  Standard journal entries are entered, posted and then removed from the standard journal entry list.  Reoccurring journal entries are entered, posted and remain on the reoccurring journal entry list.  Reoccurring journal entries are used for journal entries that reoccur on a monthly basis.

Account #

The account # the journal entry is to be posted to.  Journal entries should never be entered for the following accounts.

• Accounts Receivable

• Accounts Payable

• Work in Progress

• Client Deposits

• Client Retainers

• Net Profit

Department

The department the journal entry is to be posted to.

Date

The date of the journal entry.  The date determines the accounting period and year for the journal entry.

Description

The description of the journal entry.

Journal #

The journal the adjustment is posted to.  Adjustments are generally posted to adjustments “06”.  The following are the standard journals:

• 00 Beginning Balance

• 01 Cash Receipts

• 02 Cash Disbursements

• 03 Sales

• 04 Purchases

• 06 Adjustments

Client

The client the journal entry is to be posted to.  This is optional.

Project

The project the journal entry is to be posted to.  This is optional.

Vendor

The vendor the journal entry is to be posted to.  This is optional.

Check #

The check # the journal entry is to be posted to.  This is optional.

P.O. #

The P.O. # the journal entry is to be posted to.  This is optional.

Invoice #

The Invoice # the journal entry is to be posted to.  This is optional.

Amount

The amount of the journal entry.  Debit’s should be entered as a positive number and Credit’s should be entered as a negative number.