Checks and Balances
Studio Designer was developed to allow the designer to focus on daily design activity. Studio Designer handles complex general ledger accounting transactions automatically behind the scenes.
Our goal is to maintain the highest level of data and accounting integrity. We have developed an elaborate system of check and balances to insure your data is accurate. We simply ask that you take a few moments a day to run our data verification module. This process only takes 5 - 30 seconds to run and it insures the accuracy of your data.
Perform the GL Verify function on a daily basis and notify us immediately if you find an error.
Running GL Verify
GL Verify should be run on a daily basis to verify your accounting data.
To run the GL Verify:
Select “Files” from the dropdown menu.
Select “Maintenance”.
The “GL Verify Screen” is displayed.
Click the “Verify Sub Ledgers” Button.
Amounts will automatically fill in the screen.
If the amounts for Variance, Blank Account, Bad Account, or Balance are not 0, there is an error.
If you have an error please contact Studio IT.
Backing up the StudioDesigner Folder
The entire StudioDesigner folder and subfolders on the server should be backed up on a daily basis.
The back up method and number of back up media including off-site media should be determined by your network administrator.
Failure to backup your data could result in the loss of your data.